// Customer Communication Foundations

Retaining customers — keeping business in the business.

How we retain customers has been reimagined — nurturing the customers we already have, while we strive to grow with new clients. One foundation, purpose-built to keep, win back, and invite.

01 The retention streams

Three streams, one retention engine

Every customer relationship is retained, recovered or invited through a defined stream — so nothing is left to chance.

Stream 01
🔄

Renewal

Retain before it lapses

The mechanism to retain customers who hold a product with us that is expiring in the future — reaching them before the relationship ends.

Stream 02
🎯

Win back

Recover the lost

Market to customers lost to us — or our client — over the last 12–24 months: they didn't renew (e.g. Toyota) or didn't service their vehicle (e.g. VGA SIRA).

Stream 03
✉️

Retail Invitation

Invite the un-served

Invite customers who don't service their vehicle with VGA in the future — meaning they don't receive a SIRA membership — into the fold.

02 Right now — what do we have?

The data foundation is already in place

Data modelling — live today

  • Models built for Stream 01 · Renewal and Stream 02 · Win back
  • Identifies who is expiring, and who has been lost over the last 12–24 months
  • Serves as the input that feeds the delivery platform — the engine that acts on it

What that means

  • We already know who to keep and who to win back
  • The modelling turns raw customer data into a ready-to-action audience
  • From data → to targeted, brand-compliant communication, automatically
03 Control & Delivery Platform

One platform to control every message

Caters for ongoing future retention (Streams 1 & 2) and one-time deployment (Stream 3) — with content tailored by client, brand and customer segment.

🎛️

Future & one-time retention

Handles continuous retention for Streams 1 & 2, and single one-time deployment for Stream 3 — from the same control layer.

🎨

Tailored content

Content configured by client, brand and customer segment — the right message to the right audience every time.

🌱

Foundation for nurture plans

Built to grow into full nurture journeys — not just a one-off send, but an ongoing relationship.

🚫

Opt-out capability

Respectful by design — customers can opt out cleanly, keeping us compliant and trusted.

04 The capability stack

Everything needed to communicate, convert and collect

📧 EDM uplift

Flexible, brand-compliant EDMs

Replicate existing EDMs or configure new content — always on-brand.

Comms
📝 Single-use webform

Configurable webform

A configurable, single-use webform to capture response and intent.

Capture
📞 Call Centre

Usage & re-trigger

Call-centre usage with the ability to re-trigger communications.

Human · Agent
💳 Payments

In-phone payment options

Take payment in the moment, over the phone — no drop-off.

Convert
📊 Reporting

Down to membership level

Comms success plus activity & payment monitoring, right down to the individual membership.

Measure
// Why it matters to the business

The benefits, plainly

💚

Keep more customers

Retain relationships before they lapse — revenue you already earned, protected.

↩️

Win back the lost

Re-engage customers gone in the last 12–24 months, for us and our clients.

🌐

Grow the base

Retail invitations open a new front — turning un-served customers into members.

🎨

On-brand, every time

Tailored by client, brand and segment — compliant and consistent.

📈

Measured to the member

Full visibility of comms success, activity and payments at membership level.

Key client approval
"Our clients trust us to execute this strategy using their brand."
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Data Insights